Press Release Template
A press release template: header, headline, body, editor notes, and footer.
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The same document in 9 designs, same content and editable fields, different styling. Pick the design you like and download that version. Click any design to preview it larger before downloading. The Sample card shows a completed example, filled in with sample details.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (40 KB)
- Printable PDF version (45 KB)
Sample included: Example: Press Release Template in use. Writing a press release ready to send: press contact, headline, opening, body, editor notes, and footer.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Lead with the headline
State the announcement plainly in the headline, not buried in paragraph three.
2. Answer the basics in the opening
Cover who, what, and when in the first two paragraphs.
3. Add editor notes
Give background, key facts, approved quotes, and available photos.
4. Check the contact details
Confirm the press contact phone and email before sending.
About This Template
Reuse beats reinvention. This template is built to be filled in, saved, and used again, with bracketed placeholders marking every spot that needs your details. Download it, make it yours, and stop rebuilding the same document from scratch.
Writing a press release ready to send: press contact, headline, opening, body, editor notes, and footer.
When to Use This Template
- Sharing a starting point with colleagues or clients to fill in together
- Saving time by starting from structure instead of a blank page
- Creating a consistent document you will reuse many times
- Ensuring nothing important is forgotten in a complex document
- Presenting a professional image with clean, consistent formatting
Key Sections Explained
Understanding what goes in each part of the document helps you fill it in correctly the first time:
Placeholder fields
Bracketed fields marking every spot that needs customising, the blue [fields] are your to-do list when filling it in.
Structured sections
Pre-built headings and tables in a logical order, so the document flows without you having to design it.
Title block
The document name and any reference number, so the finished file is identifiable at a glance.
Footer and version
Document control details, version, date, page numbers, keeping multi-page documents organised.
Guidance notes
Brief in-template hints on what goes where, which you delete as you complete each section.
Frequently Asked Questions
How do I make it look like our branding?
Swap the accent colours and add your logo to the header. The structure stays the same; the styling becomes yours in a few minutes.
Can I customise this template?
Yes, that is the point. Replace every blue [bracketed field] with your own details, add or remove rows to fit, then set the font colour to the same dark colour throughout for the finished document (body #1F2937, headings #1E3A8A, secondary #595959).
Can I share this with my team?
Yes, it is free for team use. Customise one master copy with your company details, then distribute it as your internal standard.
What software do I need?
Microsoft Word, Google Docs, or LibreOffice for the Word file. Any PDF reader opens the print-ready PDF.