Debit Note
A note charging an extra amount on an invoice.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template
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Sample included: Example: Debit Note in use. Charging an extra amount: the original invoice, the items or amounts debited, and the reason for the debit.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Fill in who it is issued to
Write the supplier or customer name, tick supplier or customer, and add the debit note number and date.
2. Link the original invoice
Write the original invoice number and date so the debit can be matched to it.
3. List what is debited
List each item or amount debited with its quantity and unit price, then total the debit.
4. Authorise and send
Write the reason for debit, have the note authorised, send it, and file a copy with the original invoice.