Journal Voucher
A voucher for recording a journal entry between accounts.
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template
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Sample included: Example: Journal Voucher in use. Recording a journal entry that moves amounts between accounts: debit and credit lines, narration, and approval.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Fill in the voucher details
Write the voucher number, the date, the reference, and the department the entry relates to.
2. Enter the debit and credit lines
Enter one line per account, each as a debit or a credit, and add or remove rows to fit.
3. Check that it balances
Total debits must equal total credits before the voucher goes for approval.
4. Write the narration and get approval
Explain why the entry is needed, then have the voucher prepared, checked, and approved.