Appointment Letter
A letter confirming an appointment, setting out the role, department, joining date, salary, probation and terms.
Choose your layout
The same template in 43 genuinely different layouts, different section order, tables and structure for different jobs, not just different styling. Pick the layout that fits how you will use it, then download that version.
Standard Block LetterRecommended
Acceptance Slip
Annexure Referenced
Benefits Table
Bilingual Header
CTC Annex Table
Commission Structure
Conditions Precedent
Confidentiality Led
Consultant Appointment
Digital Signature Block
Document Control Header
Executive Appointment
Fixed-Term Contract
Induction Plan
Joining Kit Checklist
Joining Timeline
Key Details First
Key Responsibilities Led
Letterhead Banner
Notice Period Table
Numbered Clauses Contract
Offer-Cum-Appointment
Part-Time Appointment
Probation Terms Led
Promotion Appointment
Remote Work Terms
Reporting Line
Salary Structure Net
Salary in Words
Short and Crisp
Side-by-Side Acceptance
Terms Schedule Letter
Three-Column Summary
Trainee Appointment
Two-Column Fact Rail
Two-Column Terms
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (181 KB)
- Printable PDF version (43 KB)
Sample included: Example: Appointment Letter in use. Confirming an appointment in writing: role, department, joining date, salary, hours, probation, notice and terms, with an acceptance section.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the employee's name and address, the date, and the role being appointed to.
2. Set out the appointment
Fill in the role, department, joining date, salary, hours, probation and notice period.
3. Add terms and benefits
List the terms of appointment, such as references or right-to-work evidence, and summarise the benefits.
4. Send and file the acceptance
Send the letter, ask the employee to sign the acceptance, and file the signed copy.