Employment Offer Letter
A letter offering a job to a candidate, setting out the role, salary, start date and terms.
Choose a design
The same document in 9 designs, same content and editable fields, different styling. Pick the design you like and download that version. Click any design to preview it larger before downloading. The Sample card shows a completed example, filled in with sample details.
Classic Navy
Executive Charcoal
Modern Minimal
Compact
Burgundy
Forest
Teal Professional
Warm Copper
Mono
Sample
Download this template
Choose the file you need, then download it. No sign-up, no payment.
What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (182 KB)
- Printable PDF version (69 KB)
Sample included: Example: Employment Offer Letter in use. Making a job offer in writing: role, department, start date, salary, hours, probation, notice and conditions, with an acceptance section.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the candidate's name and address, the date, and the role being offered.
2. Set out the offer
Fill in the role, department, start date, salary, hours, probation and notice period.
3. Add conditions and benefits
List any conditions, such as references or right-to-work evidence, and summarise the benefits.
4. Send and file the acceptance
Send the letter, ask the candidate to sign the acceptance, and file the signed copy.