Internship Offer Letter
A letter offering an internship, setting out the role, department, duration, stipend, start date and terms.
Choose your layout
The same template in 43 genuinely different layouts, different section order, tables and structure for different jobs, not just different styling. Pick the layout that fits how you will use it, then download that version.
Standard Block LetterRecommended
Academic Credit
Acceptance Slip Detachable
Conditional Offer
Confidentiality First
Deadline Callout Led
Evaluation Rubric Table
Expenses and Perks Table
Extension of Internship
Fixed Term with Extension
Graduate Scheme
Instalment Payment Schedule
International Intern
Joining Form Fields
Joining Kit Checklist
Joint Supervision
Key Details First
Letterhead Banner
Mentor Assigned
Pre-Placement Offer Track
Probation and Review
Remote / Virtual
Research Internship
Rotation Across Departments
School Student
Short and Crisp
Start Date Options
Stipend Table Led
Summer Internship
Terms Schedule Letter
Training Modules Table
Two-Column Fact Rail
Unpaid / Volunteer
Weekly Schedule Table
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (181 KB)
- Printable PDF version (40 KB)
Sample included: Example: Internship Offer Letter in use. Offering an internship in writing: role, department, duration, stipend, start date, reporting line and terms, with an acceptance section.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the intern's name and address, the date, and the role being offered.
2. Set out the internship
Fill in the role, department, duration, start and end dates, stipend and working hours.
3. Add terms
Note that the internship does not create an employment relationship, and set the acceptance deadline.
4. Send and file the acceptance
Send the letter, ask the intern to sign the acceptance, and file the signed copy.