Relieving Letter
A letter confirming an employee has been relieved of duties, with the last working day, service period and a good-conduct note.
Choose your layout
The same template in 43 genuinely different layouts, different section order, tables and structure for different jobs, not just different styling. Pick the layout that fits how you will use it, then download that version.
Standard Block LetterRecommended
Acknowledgement Slip
Bilingual Header
Certificate Style
Clearance Checklist
Conduct Grade Table
Digital Signature Block
Digital Verification
Document Control
Dual Signature
End of Contract
Exit Interview Note
Experience-Cum-Relieving
Full and Final Annex
Handover Complete
Key Details First
Last Working Day Banner
Letterhead Banner
Modern Minimal
Mutual Separation
No Dues Certificate
Notice Period Waiver
Notice Served Table
PF and Gratuity Note
Property Returned Table
Redundancy Relieving
Relieving-Cum-No-Dues
Resignation Acceptance Referenced
Retirement Relieving
Service Certificate
Service Period Highlight
Service Record Table
Settlement Pending
Short and Crisp
Short-Form Certificate
Termination Relieving
Two-Column Fact Rail
With Appreciation
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What’s Included in This Resource
Every resource on The Office File provides a complete toolkit rather than an empty, unhelpful document shell:
- Editable Microsoft Word (.docx) template (181 KB)
- Printable PDF version (39 KB)
Sample included: Example: Relieving Letter in use. Confirming in writing that an employee is relieved of duties: last working day, service period, no pending dues, and a good-conduct note, with an authorised signature.
How to Use This Template
Follow these practical steps to customize and roll out this procedure with your team:
1. Address the letter
Write the employee's name and address, the date, and the role held.
2. Set out the service details
Fill in the job title, department, employment dates and service period.
3. Confirm dues and conduct
Confirm there are no pending dues or obligations, and add the good-conduct note.
4. Sign and issue
Sign the letter, give the employee a copy, and file the signed original.